--- title: Uploading your church policy description: Add your church's safeguarding policy documents to Safe Pathways so volunteers can review and acknowledge them, all from one place. --- [Skip to content](https://support.safepathways.com/getting-started-uploading-your-church-policy#main-content) - [English - Canada](https://support.safepathways.com/getting-started-uploading-your-church-policy) - [Français - Canada](https://support.safepathways.com/fr-ca/televerser-votre-politique-d-eglise) English - Canada Show submenu for translations [![SP FULL burgundy dark@2x](https://support.safepathways.com/hs-fs/hubfs/SP%20FULL%20burgundy%20dark@2x.png?width=300&height=43&name=SP%20FULL%20burgundy%20dark@2x.png)](https://support.safepathways.com/?hsLang=en-ca) Open main navigation Close main navigation - - [English - Canada](https://support.safepathways.com/getting-started-uploading-your-church-policy) - [Français - Canada](https://support.safepathways.com/fr-ca/televerser-votre-politique-d-eglise) English - Canada Show submenu for translations - [Contact us](https://share-na3.hsforms.com/2lmqAuSvyQGGdFj68TmxyCA5nwj9k) [Contact us](https://share-na3.hsforms.com/2lmqAuSvyQGGdFj68TmxyCA5nwj9k) How can we help? - There are no suggestions because the search field is empty. 1. [Safe Pathways Knowledge Base](https://support.safepathways.com/?hsLang=en-ca) 2. [For Church Administrators](https://support.safepathways.com/for-church-administrators?hsLang=en-ca) 3. [Policies](https://support.safepathways.com/for-church-administrators?hsLang=en-ca#policies) July 7, 2026 # Uploading your church policy ### **Summary** Add your church's safeguarding policy documents to Safe Pathways so volunteers can review and acknowledge them, all from one place. The Church Policy section lets you upload your official policy documents (e.g., your Safe Church Policy, Code of Conduct, or Vulnerable Persons Policy) and define the acknowledgement statements volunteers must agree to before completing their onboarding. ### **Before you begin** Make sure you have the following ready before uploading: - Your policy document(s) in **PDF** or **Word (.docx)** format - Admin access to your Safe Pathways account - Any custom acknowledgement language your leadership or legal team has approved (optional, you can also use our provided samples) **⚠️** ***Permission required*** Only users with an **Admin** role can upload policy documents and edit acknowledgement statements. If you do not see the options described below, contact your church's Safe Pathways administrator. ### **Steps to Uploading Your Church Policy on Safe Pathways** #### **1. Upload your policy documents** Navigate to the policy upload area and add your documents: 1. From your Admin dashboard, go to **Settings** in the left-hand navigation menu. 2. Select the **Policies** tab. 3. In the **Church Policies** section, click **Add** 4. Select your file from your device. Accepted formats: **PDF** and **.docx**. Maximum file size: **20 MB** per document. 5. Once uploaded, the document name will appear in the list. You can upload **multiple documents** by repeating this step, for example, uploading both a Safe Church Policy and a separate Code of Conduct. 6. To remove a document, click the delete icon next to its name. 💡 ***Tip*** Give each document a clear, recognizable file name before uploading (e.g., *Safe-Church-Policy-2024.pdf*). This is the name volunteers will see when they are asked to review the document. #### **2. Set acknowledgement statements** Acknowledgement statements are the declarations volunteers must read and agree to as part of their onboarding. You can write your own custom statements or use the pre-written samples provided by Safe Pathways. To add a custom acknowledgement statement: 1. Scroll down to the **Policy Acknowledgement** section on the *Policies* page. 2. Click **Add Policy Question** 3. Add the Question # and type your Policy Question in the text field provided. Statements should be clear, direct, and written in the first person (e.g., *"I have read and agree to follow the Safe Church Policy."*). 4. Click the checkmark button to save changes. 5. Repeat to add additional questions. You can add as many as your church requires. 6. To delete a statement, click the delete icon on the right. 7. To edit a statement, click the pencil icon by the question you want to edit. #### **3. Use the Load Samples option** Not sure where to start? Safe Pathways provides four ready-to-use sample statements drawn from best-practice safeguarding frameworks. These cover policy agreement, the Rule of Two, Authorized Adult status, and supervision ratios, the core commitments most Canadian churches require. Use them as-is or customize them to fit your church's specific language. 1. In the **Acknowledgement Statements** section, click the **Load Samples** button. 2. The four default statements will populate automatically: policy agreement, Rule of Two, Authorized Adult requirements, and supervision ratios. 3. Review each statement. Edit, remove, or reorder them to fit your church's language and policy requirements. ⚠️ Heads Up Clicking **Load Samples** will replace any statements you have already entered with the sample set. Make sure to copy any custom statements you want to keep before loading samples. ### **Frequently Asked Questions** > **What file formats are accepted for policy documents?** Safe Pathways currently accepts PDF (.pdf) and Word (.docx) files. Each file must be no larger than 20 MB. If your document is in another format (e.g., Google Docs or Pages), export it as a PDF before uploading. > **Can I upload more than one policy document?** Yes. You can upload multiple documents, for example, a Safe Church Policy, a Code of Conduct, and a Vulnerable Persons Policy as separate files. Volunteers will be asked to review all uploaded documents before acknowledging. > **Can I customize the sample acknowledgement statements?** The sample statements are a starting point provided by Safe Pathways. After loading them, you can edit, delete, reorder, or add to them freely. The four defaults cover policy agreement, the Rule of Two, Authorized Adult status, and supervision ratios, edit the wording to reflect your church's specific policies and language. > **What happens if a volunteer does not acknowledge the policy?** Volunteers are required to acknowledge all policy statements before they can complete their onboarding profile. 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