Watch Party: run a group training session
Summary
A Watch Party lets your church train a room of volunteers together: same videos, same quizzes, one screen, and everyone’s progress still recorded individually. This article walks through setting one up, adding volunteers, presenting to the room, and recording results so the training counts for each person.
Who this is for
- Church Administrators who run group training sessions
- Volunteers attending one (see the note below; there is nothing for you to set up)
What you’ll need
Make sure you have:
- Admin access with the watch party permissions
- A room with a screen, sound, and a reliable internet connection
- Your attendee list
- A printer, if you want paper sign-in sheets and quiz packets
Before you start
A Watch Party runs in three steps on one screen: Setup, Training, and Results, with a full-screen Present mode for the room. The training experience deliberately mirrors what volunteers see online, so anyone who renews on their own laptop later already knows their way around.
A note for volunteers attending one: just show up. Your attendance, quiz results, and policy acknowledgement are recorded for you, the training counts exactly the same as doing it online, and your certificate can be emailed to you afterward.
Steps to run a Watch Party
1. Create the Watch Party
Select Watch Party in the left menu, then New Watch Party. Existing sessions are listed with their date, pathways, attendee count, and status.
[Screenshot: Watch Party list page showing past sessions and the New Watch Party button]
2. Select the pathways
On the Setup step, tick the pathways the session will cover. The intro pathway is required and already selected. The session summary updates as you choose, showing the video count, estimated time, and number of quizzes, so you can plan the evening honestly.
3. Add the attendees
Search your existing volunteers and add each one, or use Add New Volunteer for someone not yet in Safe Pathways. The attendee grid shows everyone added; a missing email is flagged so you can fix it before certificates go out.
[Screenshot: Watch Party Setup step showing the pathway checkboxes with the session summary, and the attendee list beside them]
4. Fill in the details and print your materials
Enter the Location and Facilitator, then print what you need: the sign-in sheet, the policy acknowledgement, the quiz packets, and the answer key for the facilitator. Select Save before moving on.
5. Present to the room
Move to the Training step and select Present for full-screen mode. Walk through each video and quiz with your group, in order, exactly as the player presents them. Volunteers answer the quiz questions on paper or aloud as your church prefers; the answer key keeps the facilitator honest.
6. Record the results
On the Results step, mark each attendee: Attended, Quizzes, and Policies, with an optional note per person. The bulk buttons (Mark All Attended, Pass All Quizzes, Acknowledge All Policies) handle the common case where the whole room finished together. Select Save Results.
[Screenshot: Watch Party Results step showing the attendee grid with Attended, Quizzes, and Policies checkboxes and the bulk action buttons]
7. Finalize the training
Tick the confirmation statement (you are confirming the marked attendees completed the training, the quizzes with every question correct, and the policy acknowledgement), choose whether to email certificates to volunteers and a summary to yourself, then select Training Complete. The session locks and shows its completion date.
What happens next
Each attendee’s own record updates individually: the pathway completion counts toward their certificate and their Authorized Adult status, exactly as if they had trained online. Certificates email out if you chose that option, and the session shows Complete in your Watch Party list, where past sessions stay as part of your records.
Troubleshooting
I can’t move to the Training or Results step
- The steps unlock in order. Select at least one pathway and add at least one attendee on Setup, then Save.
An attendee has no email address
- The grid flags missing emails. Add one on their profile so their certificate can be emailed; the training still records either way.
The video won’t play in the room
- Church networks are the usual culprit. Work through Troubleshooting: video won’t play, especially the step about allowing Vimeo.
- Test the room’s connection before the session; the session summary tells you how much video you’ll be streaming.
The Training Complete button is disabled
- The confirmation checkbox must be ticked first. It is the record that someone stood behind these results.
I finalized with a mistake in the results
- Finalized sessions lock to protect the record. Contact Safe Pathways support with the session date and what needs correcting.
Notes
- A Watch Party is one group session with individual records: attendance, quizzes, and policy acknowledgement land on each volunteer’s own profile.
- The intro pathway is always included.
- Present mode mirrors the online player on purpose, so solo refreshers feel familiar.
- Printable sign-in sheets, policy documents, quiz packets, and an answer key are built in.
- Finalizing requires a confirmation statement, locks the session, and can email certificates automatically.
Last reviewed
June 11, 2026